Spirit Motor Group - Sales Administrator

Spirit Motor Group, one of Ireland’s largest retail automotive groups is seeking a full-time Sales Administrator to join our busy retail dealership team in Sandyford, Dublin.

Role Purpose

The Sales Administrator plays a critical role in ensuring the smooth, accurate, and compliant processing of all vehicle sales documentation across Spirit Motor Group’s multi‑franchise dealership network. This role supports high‑volume sales operations, maintains data integrity, coordinates with internal and external stakeholders, and ensures timely completion of all administrative steps required for vehicle sales, registrations, grants, warranties, and payments.

Key Responsibilities

1. Sales Documentation & Transaction Processing

• Process purchase invoices from importers using the Keyloop Dealer Management System.
• Process new and used vehicle order forms, invoices, and related documentation
• Maintain accurate vehicle transaction records and customer details.

2. Customer, Sales & Finance Coordination

• Collaborate daily with sales and finance teams to ensure seamless order progression.
• Assist in resolving administration queries relating to vehicle sales transactions.
• Support customer‑facing teams by ensuring documentation accuracy and timely updates.

3. Grants, Discounts & Compliance Administration

• Administer manufacturer discounts, including applications, approvals, and documentation.
• Manage SEAI grant applications for electric vehicles, ensuring timely submission and compliance.
• Set up and administer vehicle warranty registrations.

4. Importer & External Stakeholder Coordination

• Liaise with importers regarding vehicle payments, documentation, and reconciliation.
• Ensure all required documentation is complete, accurate, and compliant with importer and manufacturer standards.

5. Data Integrity, Reporting & Process Improvement

• Maintain high standards of data accuracy across Keyloop/Autoview and internal systems.
• Support reporting requirements for sales, finance, and operational teams.
• Identify process gaps and contribute to continuous improvement initiatives within the sales administration workflow.

Required Skills, Knowledge & Experience

• Minimum 2 years’ administration experience in a fast‑paced, customer‑focused automotive environment.
• Experience with Dealer Management Systems (Keyloop / Autoview) is highly advantageous.
• High proficiency in Microsoft Office (Excel, Outlook, Word).
• Excellent communication and relationship‑building skills across teams and departments.
• Proven ability to work with processes, procedures, reporting, and data management with exceptional attention to detail.
• Multi‑franchise automotive experience is an advantage.
• Fluent written and spoken English.

Key Competencies

• Accuracy & attention to detail
• Organisation & time management
• Cross departmental collaboration
• Systems proficiency (Keyloop, Autoview, MS Office)
• Problem‑solving and initiative
• Ability to work under pressure in a high‑volume environment
• Professionalism and customer‑centric mindset

Reward Package

• Competitive salary
• 22 days paid annual leave
• Contributory pension plan
• Access to Benekit (discounts, learning, wellness)
• Employee Assistance Programme
• Wellbeing app access

Equal Opportunities

Spirit Motor Group is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive workplace where all employees are treated with respect and have the opportunity to succeed.

If you are an experienced Sales Administrator looking to take the next step in your career, we'd love to hear from you. Apply today and become part of the Spirit Motor Group team.